Request Form to visit the Archives at International Center for research

Please fill in this form if you wish to request a visit to or assistance to access the Archive materials at OMF International Center in Singapore.
  • This will help us to assess whether the proposed date is possible. It'd be very helpful if you give us at least a month's notice for the proposed visit.
  1. Access to holdings is subject to whatever restrictions may have been placed by donors or depositors. We will not grant exclusive rights to examine holdings.
  2. The archivist will consider requests for the reproduction of the center’s holdings. All reproductions (of whatever nature — i.e. scan, photo, etc.) are provided for the reader’s individual use and are not to be reproduced for the use of others. We reserve the right to request the return of copies. All applicable copyright laws must be adhered to.
  3. Permission to examine or reproduce holdings does not grant permission to publish text or images for which OMF International is the copyright holder. This holds for holdings copyrighted by any other organization. Permission for publication must be sought from the owners of the copyright. OMF International will be held blameless for the infringement of copyright or of publication rights held by others.

Material is classified according to confidentiality and security restrictions. Access will be governed by these restrictions and must be adhered to in all cases.

  1. Unrestricted Material (A1):
    Material that was originally produced for public distribution or is in the public domain. (e.g. China’s Millions, East Asia’s Millions, books, prayer guides, audio-visual material, etc.)
  2. Unrestricted to researchers within OMF (A4, B1, B2).
    Restricted access to other researchers subject to the approval of the ICMR or appropriate Director (e.g. items that were originally for general circulation within OMF/CIM, such as OMF Bulletin, Prayer Directories, newsletters and prayer letters, Chefoo school newsletters, OMF produced audio/visual material, photographs)
  3. Restricted – no access for 25 years. (B3)*
    Items that were originally distributed within OMF administration or produced for a specific group within OMF (e.g. meeting minutes, letters between Directors, communications for specific fields)
  4. Restricted – no access for 50 years. (C)*
    Items that were originally confidential (e.g. private correspondence, personal prayer letters, items marked confidential)
  5. Restricted – Confidential personnel and medical records
    Access to the files of retired, resigned, or deceased members are restricted to the GD and ICP or those to whom they give permission. Medical records may be accessed by the GD, ICP, IMA, and their designated staff.

* Material may be accessed by the General Director, International Coordinator for Missions Research, and archivist for registration, maintenance, and preservation, and in some cases to answer research queries requiring specific facts. Information obtained from these sources is only released following approval by the GD and/or ICMR.

  1. Readers should not bring personal property into the reading room except with permission of the archivist.
  2. Researchers must submit a call slip for retrieval of archival material. The archives database will help locate documents and provide call numbers.
  3. Researchers will usually be given a single file of documents or maximum of five books, bulletins, bound journals, etc. at any one time.
  4. Researchers may not remove materials from the Reading Room without authorization.
  5. Pens, markers, indelible pencils, liquid paper, and glue should not be brought into the reading room. Pencils may be used for taking personal notes. Care should be taken so that documents are not written on and that nothing found on a document is erased. With permission researchers may use laptop computers, tabs/pads, cameras, or similar devices for taking notes.
  6. Researchers must take care when handling documents so as not to crease, fold, or damage any document. Materials may not be removed from folders for any reason and the original order of materials in the folder must be maintained. If materials appear to be misfiled, please consult the archivist.
  7. Food and drink is prohibited in the reading room.
  8. Materials should be returned to the archivist.
  9. Researchers needing reproductions of documents should ask permission of the archivist.